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Simple Productivity Systems with Tarra Stubbins
If you’ve ever felt overwhelmed by complicated tools, color-coded planners, or productivity methods that seem to require more time than they actually save, you’re not alone. Many of us believe we need an elaborate system to stay organized — but what if the most effective approach is actually the simplest one? In this episode, we explore simple productivity systems with Tarra Stubbins, founder, CEO, and former celebrity concierge whose career spans supporting world-famous performers and high-profile leaders.
Tarra shares how she rebuilt her business after a dramatic downturn, the habits she’s seen behind the world’s most successful people, and how she keeps her own life running using the most straightforward tools imaginable.
Key Takeaways
- Learn to eliminate unnecessary complexity in your systems
- Understand the focus and sacrifice behind consistent success
- Discover why self-knowledge fuels productivity
- Explore how seasons shape your capacity and your goals
- Get a peek at Tarra’s personal approach to managing tasks and time
The Power of Simple Systems
When it comes to productivity, it’s easy to assume that effective systems must be detailed, color-coded, or enhanced with apps and tools. Tarra’s years working with world-class performers taught her the opposite. Whether managing rock stars on tour or supporting high-profile CEOs, she saw firsthand that the best systems are the ones people actually use.
For Tarra, that means a combination of a notebook, a Google Doc, and her calendar — nothing more. During the interview, she shared that she’s tried nearly every app on the market, only to return to basics. That simplicity keeps her grounded, focused, and free from distractions that derail her day.
Focus, Sacrifice, and the Truth Behind Success
One of the most powerful insights Tarra shared came from her years working alongside legendary musicians like Mick Jagger and Drake. People often assume high achievers are simply born different — but Tarra reveals that what truly sets them apart is laser-sharp focus and a willingness to sacrifice.
Success isn’t luck. It’s clarity.
It’s choosing what matters most and letting go of everything else.
And it’s building simple productivity systems that support those choices.
Knowing Yourself Is the Real Productivity Hack
A theme that echoed throughout our conversation was the importance of self-awareness. Tarra openly shared how she structures her day based on her tendencies, distractions, and energy levels. She knows that too many tools overwhelm her, so she avoids them. She knows that she thrives when her priorities are clearly defined, so she writes them down and schedules them.
Rather than forcing herself into routines that don’t fit, Tarra builds systems around who she is — not who she thinks she “should” be. That kind of self-knowledge is one of the most overlooked keys to effective time management.
Seasons Shape Your Capacity
Tarra also reminded us that productivity isn’t static — it shifts with the seasons of our lives. There are phases when you’re energized and excited, and seasons when you’re rebuilding or recovering. In her own business journey, she’s experienced the highs of rapid growth and the lows of nearly losing it all.
Those experiences taught her that sustainable success requires flexibility. Your goals can change. Your systems can evolve. And your expectations should honor your capacity, not demand perfection.
A Peek Inside Tarra’s Day-to-Day
From managing celebrity households across multiple cities to leading her team and onboarding clients, Tarra’s daily responsibilities are wide-ranging. But even with her complex workload, her simple productivity systems keep everything organized. Her Google Doc acts as a landing pad for ideas and incoming requests, her notebook helps her process and plan, and her calendar ensures she prioritizes what matters most.
Her approach is a powerful reminder: productivity tools are only helpful if they reduce friction, increase clarity, and support focus.
Episode Links and Resources
- Connect with Tarra Stubbins
• Website: Take It Easy Group
• LinkedIn: Tarra Stubbins
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